Walnut Township Trustees Meeting March 4, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The minutes for February 11, 2014 were submitted for approval. Trustee Leith made a motion to accept the minutes with changes. Trustee Horn seconded the minutes. The motion passed with 3 yes votes. The minutes for February 18, 2014 were submitted for approval. Trustee Leith made a motion to approve the minute.Trustee Yates seconded the motion. The motion passed with 3 yes votes. Fiscal Officer Kraner stated that the permanent appropriations and information for the 2014 certifications of funds been submitted to the Fairfield County Auditor. Trustee Horn made a motion to approve checks 24242 through 24251 and EFTS 114-2014 through 143-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve the Road Mileage Certification for 2014 from the Fairfield County Engineer.Trustee Yates seconded the motion. The motion passed with 3 yes votes. Comments from the Floor There were no comments from the floor. Department Reports Roads and Parks – Tim Morris – Tim would like to continue with cracksealing for 2014. He would like two skids this year at an approximate cost of $4000. Trustee Horn made a motion to approve budgeting $4,000 for cracksealing.Trustee Leith seconded the motion. The motion passed with 3 yes votes. The replacement of the Chestnut culvert, by Fisher Marina, is scheduled for next Monday, weather permitting. The gates were closed on the Buckeye Lake spillway today; the lake level should raise one inch per week. The CDBG Hearing to discuss the requirements for submissions for 2014 will be held on March 11th. Tim will be attending for the township. Projects to be considered are King Rd, Fairfield Beach Rd to Lake Rd, Hawthorne Rd north to the deadend, Narcissus Rd, Lakeshore south to the deadend, Dahlia Rd and Ivy Rd east to the deadend.The completed application is due by April 15th. Tim will be submitting the proposal from the township by April 5th in order to earn additional points. Tim and Mike would like to attend a Highway Safety program sponsored by Keith Taylor Trucking and presentations will be presented by the PUCO and the Highway Patrol, on March 7th. Trustee Horn made a motion to approve Tim and Mike attending this program. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Tim has been collecting quotes on Dumpster Service as Waste Management’s new contract was for $125/month, an increase of over $25/month. Big O quoted $50/month for 36 months with a 3% cap on an increase at the end of the term. Extra dumps would be an...

Walnut Township Trustees Meeting February 18, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. Fiscal Officer Kraner asked for approval for attendance of the UAN conference in March. Trustee Horn made a motion to approve the conference. Trustee Yates seconded the motion. The motion passed with 3 yes votes. There was a discussion of comp-time versus overtime payment. Historically, the trustees have requested that the roadworkers take time off later in the week to avoid overtime. The employees have the option to receive comp-time or overtime pay in the event that it is not possible. There was a discussion regarding having part-time help available on an as needed basis. Trustee Leith made a motion to approve permanent appropriations for 2014 based on the temporary appropriations and the approved budget. Trustee Horn seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve checks 24219 through 24237 and EFTS 79-2014 through 113-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Tim Morris checked with several waste haulers for prices on weekly dumpster service. Fiscal Officer Kraner will find out what his recommendation is. Comments from the Floor Ray Sowers, Fairfield Beach, commented on what a good job the township has done on the snow removal this year. He asked if there was any new information regarding the vacation of Decker Rd at Fairfield Beach. Zoning Interviews There are three positions that need to be filled – Zoning Commission an alternate position, Zoning Board of Appeals, a regular seat and an alternate position. There are three candidates for the positions – Mark Helms, Randy Quillian and Greg Groves, all who are n attendance. The Zoning Inspector will provide an update on the terms of the positions. A regular term is 5 years. Greg Groves lives on St Rt. 37 and has been a resident for over 25 years. He is retired from the Post Office. Mark Helms lives on North Bank and is a field supervisor for a commercial construction company in Columbus. Randy Quillian has lived on Canal Rd since 1979. He worked with the Thurston Fire Department for 18 years. After discussion, Trustee Horn made a motion to appoint Randy Quillian to the BZA regular seat for the term of 2014 through 2018. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Leith made a motion to appoint Mark Helms as the BZA alternate. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to appoint Greg Groves as the ZC alternate. Trustee Leith seconded the motion. The motion passed with 3 yes...

Walnut Township Trustees Meeting February 11, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The minutes for the January 17th were presented for approval. Trustee Horn made a motion to approve the minutes with changes. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The report of the purchase orders and Blanket Certificates for 2014 was distributed for review by the Trustees. Fiscal Officer Kraner stated that there is approximately $150K appropriated for road projects in 2014. There was a discussion regarding the allocation of the cost of the 2012 – 2013 audit. Trustee Horn made a motion that the cost of the audit will be allocated based on the percentage each fund is of the total as of 12/31/13. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve checks 24178 through 24230 and EFTS 53-2014 through 75-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The Bank Reconciliation for December 2013 was presented for approval. The current value is $1,640,766.11. Trustee Horn made a motion to approve the Bank Reconciliation for December 2013. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Waste Management sent a new contract for the dumpster at the Township office. It appears that the monthly fee will be around $125/month. Tim Morris will check around to see if he can get a better price. An additional representative is needed for the Tax Incentive Review Council. Trustee Yates nominated Doug Leith to fill the position. Trustee Horn seconded the motion. Y – Y, L – abstain, H – Y. The motion passed with 2 yes votes. Comments from the Floor There were no comments. Departments Chief Hite, Thurston Walnut Township Fire Department – Chief Hite asked for a trustee to fill the vacant spot on the Dependency Board. David Burke is a new volunteer firefighter. Mitch Klosterman has resigned due to taking a fulltime position on the west side of Columbus. The issues with Claypool Electric have not been resolved and Chief Hite will be looking for a new electrician. Chief Hite has applied for a training grant of $2,880, equipment reimbursement of $38,727 and a revolving loan with a 5% payment. Trustee Leith volunteered to accept the appointment to the Dependency Board. Trustee Yates seconded the motion.Y-Y, L-abstain, H – Y. The motion passed with 2 yes votes. Mike King, Recycling – The pad is down and there has been little to pick-up around the containers. Tim Morris – Parks & Roads – Tim spoke with Jason at ODNR about reinforcing the docks at Lieb’s Island that are on township property. He will waive the...

Walnut Township Trustees Meeting January 21, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The bids for the Demolition Project were opened by Trustee Horn and recorded by Fiscal Officer Kraner. All bids were reviewed for the required information and bid amounts were announced – Ashbaugh Trucking, all paperwork received, bid $27,100 Spohn Excavation, all paperwork received, bid $19,730 Cox Paving, all paperwork received, bid $19,441.53 Ricketts Excavating, all paperwork received, bid $24,750 Seals Construction, addendum #1 received was not indicated, bid $40,9000 The low bidder was Cox Paving. Trustee Horn made a motion to award the contract for the demolition of three houses in Walnut Township to Cox Paving. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Donna Fox-Moore, Head of Housing in Fairfield County, stated that the asbestos inspection was done on January 15th, and it will be three to four weeks for the work to proceed. The minutes from December 17, 2013 were presented for approval. Trustee Horn made a motion to approve the minutes with changes. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The minutes for the December 30th Special meeting were presented for approval. Trustee Horn made a motion to approve the minutes. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The minutes for the January 2nd Re-Organizational meeting were presented for approval. Trustee Leith made a motion to approve the minutes. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The minutes for the January 2nd regular Trustee meeting were presented for approval. Trustee Horn made a motion to approve the minutes with corrections. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The Resolution from Vinton County bank to update the signatures on the checking account was executed by the Trustees and Fiscal Officer. Trustee Horn made a motion to add Trustee Yates as the second signature on the Safety Deposit box at Commodore Bank. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Leith made a motion to approve checks 24175 through 24176 and EFTS 26-2014 through 51-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Horn seconded the motion. The motion passed with 3 yes votes. Comments from the Floor There were no comments Departments Chief Hite, Thurston Walnut Township Fire Department – Chief Hite would like to add Luther Tate as a part-time Basic EMT. He has completed his 240 hour requirement. The issues with Claypool Electric and fixing the light pole continue. Chief Hite confirmed with the Trustees that the demolition of the property at 8721 Lancaster Thornville Rd had been cancelled. Jason Smith asked that the Trustee Yates sign-off on...

Walnut Township Trustees Re-Organization Meeting January 2, 2014 The meeting was called to order by Fiscal Officer Lynn Kraner. The Pledge of Allegiance was recited. Doug Leith took his oath of office. Trustees Doug Leith, William Yates and Terry Horn were present. The Fiscal Officer called for nominations for Chairman for 2014. Trustee Horn nominated Trustee Yates for Chairman.Trustee Yates accepted the nomination. There were no other nominations. Trustee Leith seconded the nomination.The appointment passed with 3 yes votes. At this point the Fiscal Officer turned the meeting over to Chairman Yates. The Chairman called for nominations for Vice Chairman. Trustee Leith nominated Trustee Horn for Vice Chairman.Trustee Horn accepted the nomination. Trustee Yates seconded the nomination. The appointment passed with 3 yes votes. The Chairman called for nominations for the Representative to RPC. Trustee Horn nominated Larry Neeley, with a second from Trustee Yates. The appointment passed with 3 yes votes. The Chairman called for nominations for the Representative to Block Grant Board/CDBG. Trustee Yates nominated Trustee Horn, with a second from Trustee Leith. The appointment passed with 3 yes votes. The Chairman called for nominations for the Representative for FEMA Program. Trustee Horn nominated Trustee Yates, with a second from Trustee Leith. The appointment passed with 3 yes votes. The Chairman called for nominations for the Representative for Issue II Funding. Trustee Yates nominated Trustee Horn, with a second from Trustee Leith. The appointment passed with 3 yes votes. Trustee Horn made the motion – If township needs to hire any additional roadworker help in an emergency situation, they will hire them at $12.00/per hour, if any additional office help at $9.00/per hour. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Trustee Leith moved to pass Resolution 01-14 to set meeting dates for the Walnut Township Trustees for 2014 as the 1st & 3rd Tuesday of each month at 7:00 PM at the township office. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The meetings will not coincide with any of the meeting dates of the Villages in Walnut Township. Trustee Horn made the motion that the township meetings will be advertised in the Lancaster Eagle Gazette as required by law, in a local paper if time permits, and on the sign. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Horn moved to pass Resolution 02-14 – Emergency Meeting Procedure – If an emergency arises; the trustees can call an emergency meeting with 24 hour notice and will post it on the front sign, the bulletin board and the doors of the township office and garage. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Horn moved to pass Resolution 03-14 – Procedure for calling in employees for overtime will be: the current procedure for the sheriff’s...

Walnut Township Trustees Meeting January 2, 2014 The meeting was called to order at 7:40 PM. Trustees William Yates, Doug Leith and Terry Horn were present. It was announced that Bobby Price is the new Millersport Fire Chief. Old Business The pre-bid meeting for the demolition project is January 10th. The lion appears to be gone from the property at 13748 Queen Rd. The owners of the property at 13050 Shell Beach Rd do not have the funds to continue the clean-up. Billy Phillips stated that it is possible to issue a Hazard Notice due to no permanent foundation under the house. Phillips will make a recommendation at the next trustee meeting. The items that the trustees would like to see addressed by the Zoning Board in the zoning regulations are – definition of substantial completion, dangerous wild animals in I2, and permanent foundations. Trustee Yates asked if the county did the original Cattail Road culvert project. Trustee Horn made a motion to put the Cattail Road culvert on the Fairfield County Engineer’s project list. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The meeting regarding Energy Aggregation, between Palmer Energy and the County Commissioners is January 7th.Thurston is on board and Millersport is probably on board with the Energy Aggregation program. The meeting schedule for 2014 will be published in the Eagle Gazette. Trustee Horn made a motion to cancel the meeting on January 7th. Trustee Yates seconded the motion. The motion passed with 3 yes votes. The bonding of the two newly elected Trustees has been submitted. The OTARMA renewal application has been submitted. New Business As an update on the Zoning Board and the BZA – Elizabeth Groves’ term has been completed and she does not wish to remain on the board. Clay Lattimer has moved from the township. Trustee Horn will place an ad and request letters of interest and resumes by the first meeting in February. There was a question regarding liquor permits for 2014. Trustee Horn requested the updated minutes for November 19th and December 3rd. Additionally, he is requesting that the minutes be received prior to Tuesday. Fiscal Officer Kraner requested that the official copies of the minutes be kept on 8 ½ x 11 paper to keep costs down and simplify printing. Trustee Horn will contact Donald Bender about the reimbursement for the asbestos testing on his property. Trustee Horn made a motion to approve checks 24147 through 24174 and EFTS 932-2013 through 968-2013 and 1-2014 through 24-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Yates seconded the motion. The motion passed with 3 yes votes. There was discussion regarding the Township Quarterly Meeting. It is Walnut Township’s turn to host the...