January 2, 2014 Trustee Re-Organizational Meeting Minutes

Walnut Township Trustees Re-Organization Meeting

January 2, 2014

The meeting was called to order by Fiscal Officer Lynn Kraner. The Pledge of Allegiance was recited.

Doug Leith took his oath of office.

Trustees Doug Leith, William Yates and Terry Horn were present.

The Fiscal Officer called for nominations for Chairman for 2014. Trustee Horn nominated Trustee Yates for Chairman.Trustee Yates accepted the nomination. There were no other nominations. Trustee Leith seconded the nomination.The appointment passed with 3 yes votes.

At this point the Fiscal Officer turned the meeting over to Chairman Yates.

The Chairman called for nominations for Vice Chairman. Trustee Leith nominated Trustee Horn for Vice Chairman.Trustee Horn accepted the nomination. Trustee Yates seconded the nomination. The appointment passed with 3 yes votes.

The Chairman called for nominations for the Representative to RPC. Trustee Horn nominated Larry Neeley, with a second from Trustee Yates. The appointment passed with 3 yes votes.

The Chairman called for nominations for the Representative to Block Grant Board/CDBG. Trustee Yates nominated Trustee Horn, with a second from Trustee Leith. The appointment passed with 3 yes votes.

The Chairman called for nominations for the Representative for FEMA Program. Trustee Horn nominated Trustee Yates, with a second from Trustee Leith. The appointment passed with 3 yes votes.

The Chairman called for nominations for the Representative for Issue II Funding. Trustee Yates nominated Trustee Horn, with a second from Trustee Leith. The appointment passed with 3 yes votes.

Trustee Horn made the motion – If township needs to hire any additional roadworker help in an emergency situation, they will hire them at $12.00/per hour, if any additional office help at $9.00/per hour. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Leith moved to pass Resolution 01-14 to set meeting dates for the Walnut Township Trustees for 2014 as the 1st & 3rd Tuesday of each month at 7:00 PM at the township office. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The meetings will not coincide with any of the meeting dates of the Villages in Walnut Township.

Trustee Horn made the motion that the township meetings will be advertised in the Lancaster Eagle Gazette as required by law, in a local paper if time permits, and on the sign. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn moved to pass Resolution 02-14 – Emergency Meeting Procedure – If an emergency arises; the trustees can call an emergency meeting with 24 hour notice and will post it on the front sign, the bulletin board and the doors of the township office and garage. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn moved to pass Resolution 03-14 – Procedure for calling in employees for overtime will be: the current procedure for the sheriff’s office call order is, Morris, Yates, King, Horn, Leith. Tim has authorization to call in Mike K. for emergencies such as high water, down trees, and snow & ice removal. The procedure for calling employees for overtime is any one of the trustees can call an employee in for overtime. If plowing snow and it is 3:30PM and there is more to be done, employees are to continue working. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made the motion that the Records Commission will consist of the Fairfield County Auditor, Lynn Kraner, Fiscal Officer and Terry Horn, Trustee. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Leith made the motion to allow the IRS rate of $.565 for travel expenses outside of township, and to pay for all State and National conferences, parking, taxi expense, and for any other expense for training school held for trustees and fiscal officer. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made the motion that no records will be destroyed from 2013. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

The Chairman called for nominations for the Representative for Health Board for 2014. This was tabled to the second meeting in January.

Trustee Horn made the motion to reimburse Zoning Commission & BZA Members at a rate of $35.00/per meeting.Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Yates nominated Trustee Horn to be the Website Administrator for the township. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Leith nominated Chad Myers as Website Consultant at a rate of $25/hour. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn nominated Trustee Yates as the EMS Billing Authorized Official and Primary Contact for Med3000.Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn nominated Trustee Yates as being in charge of information systems. Trustee Leith seconded the motion.The motion passed with 3 yes votes.

Trustee Horn made a motion to re-appoint Billy Phillips as Walnut Township Zoning Inspector at an annual salary of $13,500. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to use Sandi Wagner as a contractor in the position of Zoning and BZA Board Secretary at a rate of $20/hour for 2014. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

At 7:35 PM, Trustee Leith made the motion to close the Re-Organization Meeting, seconded by Trustee Horn. The motion passed with 3 yes votes.

Respectfully submitted –