Walnut Township Trustees Meeting

February 18, 2014

The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present.

Fiscal Officer Kraner asked for approval for attendance of the UAN conference in March. Trustee Horn made a motion to approve the conference. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

There was a discussion of comp-time versus overtime payment. Historically, the trustees have requested that the roadworkers take time off later in the week to avoid overtime. The employees have the option to receive comp-time or overtime pay in the event that it is not possible. There was a discussion regarding having part-time help available on an as needed basis.

Trustee Leith made a motion to approve permanent appropriations for 2014 based on the temporary appropriations and the approved budget. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to approve checks 24219 through 24237 and EFTS 79-2014 through 113-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Tim Morris checked with several waste haulers for prices on weekly dumpster service. Fiscal Officer Kraner will find out what his recommendation is.

Comments from the Floor

Ray Sowers, Fairfield Beach, commented on what a good job the township has done on the snow removal this year. He asked if there was any new information regarding the vacation of Decker Rd at Fairfield Beach.

Zoning Interviews

There are three positions that need to be filled – Zoning Commission an alternate position, Zoning Board of Appeals, a regular seat and an alternate position. There are three candidates for the positions – Mark Helms, Randy Quillian and Greg Groves, all who are n attendance. The Zoning Inspector will provide an update on the terms of the positions. A regular term is 5 years.

Greg Groves lives on St Rt. 37 and has been a resident for over 25 years. He is retired from the Post Office.

Mark Helms lives on North Bank and is a field supervisor for a commercial construction company in Columbus.

Randy Quillian has lived on Canal Rd since 1979. He worked with the Thurston Fire Department for 18 years.

After discussion, Trustee Horn made a motion to appoint Randy Quillian to the BZA regular seat for the term of 2014 through 2018. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Leith made a motion to appoint Mark Helms as the BZA alternate. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to appoint Greg Groves as the ZC alternate. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Copies of the Zoning Resolutions will be distributed by Billy Phillips, they are also available on the website in a searchable format.

Old Business

Trustee Horn discussed the clean-up of 13050 Shell Beach Rd with Billy Phillips. Horn requested that a 10-day notification be given to have the RV and camper removed from the property. At this time, they are still on the property. Chet Irvin is willing to assist in the cleanup of the property and it was recommended that he work directly with the homeowners.

Trustee Horn suggested sending a letter to the homeowners setting a date to have the property cleaned up. After discussion, it was agreed that a completion date of April 15th be set. This letter will be a precursor to a 10-day letter to be given if there is no progress. Trustee Horn made a motion to send a letter of warning to 13050 Shell Beach Rd to clean-up the property by April 15th or they will receive an official 10 day letter and for Billy Phillips to issue 10 day letter for removal of the RV & camper and any other vehicle in violation immediately. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

The lion is still at 13748 Queen Rd and the application is still within the 90 day window for approval by the Ohio Department of Agriculture. Trustee Horn has informed the ODA that the Walnut Township Trustees are not in favor of the approval of this application. Trustee Horn suggested contacting Troy Balderson, the author the Dangerous Wild Animals Bill, to share items that the Trustees would like to see addressed as an amendment to the law.

New Business

A Public Records request for any documents related to 3765 North Bank Rd was received. After discussion, it was decided that Fiscal Officer Kraner would send an email to Zoning Inspector Billy Phillips and Zoning Secretary Sandi Wagner regarding gathering the following information

– The terms of the Walnut Township Trustees from 2007 – present

– The Zoning Commission and Board of Zoning Appeals from 2007 – present , including length of terms

– Trustee minutes and Zoning minutes pertaining to 3725 N Bank Rd from 2007 – present

– All emails pertaining to 3725 N Bank Rd

Trustee Horn reminded everyone that emails are not to be deleted.

Trustee Horn made a motion to dispose of the light bulbs in the upstairs as they are of zero value. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

At 8:24 pm Trustee Horn made a motion to adjourn to Executive Session to discuss pending litigation. The motion was withdrawn.

Comments

Bobby Slater suggested that the Trustees write a letter to AEP to request they pay to repair Blacklick Rd. He doesn’t feel that the residents should have to bear the cost of repairing the road.

Trustee Horn moved to pass Resolution 05-14 to request the Fairfield County Engineer to reduce the weight limit on Blacklick rd. as soon as allowed and through the allowed period. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

At 8:44pm, Trustee Horn made a motion to adjourn to Executive Session to discuss pending litigation. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

At 8:51pm, Trustee Horn made a motion to come out of Executive Session. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn moved to pass Resolution 06-14 in regard to the zoning violation at 13748 Queen Rd as notified by the cease and desist letter dated 11/1/13, since no action has been taken; to forward to the County Prosecutor for review and processing. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

At 8:54 pm, Trustee Horn made a motion to adjourn to Executive Session for the purpose of discussing a complaint against a public employee. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

At 9:11 pm, Trustee Horn made a motion to come out of Executive Session. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

At 9:11 pm, Trustee Horn made a motion to adjourn to Executive Session to discuss Economic Development. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

9:36 pm, Trustee Horn made a motion to come out of Executive Session. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Action Items –

– Trustee Horn will contact John Carlisle & work on Blacklick Rd

– Trustee Leith will work on Dock Rules for Leib’s Island

– Fiscal Office will contact Billy Phillips and Sandi Wagner

9:39 PM Trustee Leith made a motion to adjourn. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

 

Respectfully submitted –

 

Lynn Kraner, Fiscal Officer

 

William Yates, Chairman Terry Horn Doug Leith