Walnut Township Special Trustees Meeting April 10, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. Also present was John Albers, Attorney for the Township The sole purpose of this meeting is to meet with John Albers to discuss economic development options. Mr. Albers suggested that a comparative analysis be completed comparing JEDDs, JEDZs, CEDAs and AAs. He provided handouts that contained this information as well as a summary of JEDDs. There is legislation in Ohio that potentially could eliminate a JEDZ by the end of 2014. The creation of JEDDs creates a partnership between a township and a municipal partner that is no more than one governing body away. There are several items that are generally discussed during the creation – income tax, water & sewer, and police & fire. Generally the tax revenue is divided between the JEDD Board, the township and the other municipality. JEDDs contain non-residential property or those properties are carved out. In the negotiations, the township can ask for a no annexation clause for 3 years or the term of the agreement – which can be up to 99 years. A JEDD avoids the requirement of a township vote if – the resolution is unanimous, approved by the majority of the owners and is zoned appropriately. The property in the JEDD does not need to be contiguous, can include only one parcel, can have an expansion area already determined, can be the entire township and works best in areas not yet developed. A negotiated agreement is reached with the municipal partner prior to asking property owner to sign petition. The Bricker and Eckler court case will be forwarded to John Albers. The next step would be to start to meet and work through issues; create a strategy. The typical cost to create a JEDD is between $15,000 and $25,000. At 8:00 PM, Trustee Horn moves to go into executive session for the purposes of discussing negotiations with other political subdivisions for economic development assistance under the provisions of R.C. 121.22 (G) (8) and determines it is necessary to protect the possible investment or the expenditure of public funds. Trustee Leith seconded the motion. The motion passed with 3 yes votes. At 9:06 pm the trustees came out of executive session. 9:07 PM, Trustee Leith made a motion to adjourn. Trustee Yates seconded the motion. The motion passed with 3 yes votes.  Lynn Kraner, Fiscal Officer William Yates, Chairman Terry Horn Doug...

Walnut Township Trustees Meeting April 1, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The pledge was led by Boy Scout Michael Hiles and Allen Pilkington. At the March 25th Special Meeting, Detria Hiles was appointed the Zoning Inspector. She will be paid every two weeks. Trustee Horn made a motion to approve the minutes for the March 25th Special Meeting, submitted by Trustee Leith. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Fiscal Officer Kraner will email the employee packet to hiles@columbus.rr.com. Kraner will contact the insurance carrier regarding bonding Zoning Inspector Hiles. The minutes for January 2, 2014 need to have the Zoning Inspector’s salary updated to $15,600/year. Trustee Horn made a motion to approve changing the minutes for January 2nd. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Fiscal Officer Kraner asked the trustees if they had an interest in adding insurance premium reimbursement to paychecks. Mike had asked if it could be done. Kraner will check with UAN to see if it can be done without any taxes being taken out. Trustee Leith made a motion to approve checks 24271 through 24290 and EFTS 144-2014 through 211-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Comments from the Floor There were no comments from the floor. Department Reports The Darley fire pump for the fire department boat is no longer repairable. Replacement cost for a 500 gallon/minute pump is $28,000. The department does have a 250 gallon/minute pump. Trustee Yates made a motion, the equipment has no value, to turn the Darley Fire Pump and the Genesis Rescue System and all miscellaneous equipment over to the Millersport Fire Department for them to dispose of as they see fit. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The equipment will be removed from the township inventory. The EMS payments for the quarter will be available at the next meeting. On May 2nd, there will be a mock crash at the Millersport High School around noon. Thurston Walnut Township Fire Department – Chief Hite – Chief Hite presented two part-time firefighters that he would like to add to the squad – Jeffrey (Jarod) Poling and Matthew Kimbleton. The paperwork for Matthew is still pending. There was discussion regarding the ems coverage for Pleasantville. The top half of Pleasantville is covered by Thurston Walnut Township fire department – which is approximately 5 – 6, runs a month. Pleasantville wants to have the entire village covered by one service. Chief Hite asked how the annexation of Walnut Township land into the Village of Baltimore would affect the fire department...

Walnut Township Trustees Meeting March 18, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. Fiscal Officer Kraner was absent. Trustee Horn made a motion to approve checks 24253 through 24270, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Comments from the Floor Bobby Slater asked if the trustees knew when the AEP project will be completed. Trustee Horn stated he has made inquiries and needs to find the project manager’s name so he can contact. Horn will complete his letter before the next meeting for all to review. Trustee Yates said to go ahead and send the letter. The project manager’s name is Roger Haack; he stated the project should be completed by August 2014. Last estimate to repair is $206,380.80 Department Reports Thurston Walnut Fire Department – Jamie Carroll reported – There are four prospective new firefighters – Daniel Goodfleisch, James Springer, Matthew Kimbleton and Jeffrey Poling. There are several maintenance issues that are being addressed on the trucks. The house across from the fire station is scheduled to be burned on April 12th. There are letter of liability that need to be signed. Thurston fire money does not agreed with what has been received by the Village of Thurston. The Chief has not been able to get answers from Aaron Reedy. Zoning – Trustee Horn presented Anne Cyphert’s report. A zoning check register is needed. Need employment records. Recycling – Mike King – He has received nice comments about the recycling site. Parks and Roads – Tim Morris – Soccer has started. Tim Levacy regarding Little Lakers diamonds. Need to order the Porto-Jon’s for the two parks; Fairfield Beach through October; New Salem May through September. The cost is $70/month and a delivery fee of $20. Trustee Yates made a motion to approve the Porto-Jon’s. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The patching of the roads is complete. Waste Management came back with a fee of $53/month for 3 years with no fuel surcharge. Trustee Horn made a motion to use Waste Management. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Truck #4 needs the water pump fixed at a cost of approximately $340. Trustee Leith made a motion to approve the repair. Trustee Horn seconded the motion. The motion passed with 3 yes votes. There was a discussion regarding purchasing salt for the coming year. Of the 269 tons that were on hand, approximately 100 tons have been used. Tim estimates that 1900 tons were used this year at $48.84/ton. It is predicted that next year the cost of salt will rise to between $90 and $100/ton. Trustee Horn made a motion to contract for 700 tons of salt...

Walnut Township Trustees Meeting March 4, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The minutes for February 11, 2014 were submitted for approval. Trustee Leith made a motion to accept the minutes with changes. Trustee Horn seconded the minutes. The motion passed with 3 yes votes. The minutes for February 18, 2014 were submitted for approval. Trustee Leith made a motion to approve the minute.Trustee Yates seconded the motion. The motion passed with 3 yes votes. Fiscal Officer Kraner stated that the permanent appropriations and information for the 2014 certifications of funds been submitted to the Fairfield County Auditor. Trustee Horn made a motion to approve checks 24242 through 24251 and EFTS 114-2014 through 143-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve the Road Mileage Certification for 2014 from the Fairfield County Engineer.Trustee Yates seconded the motion. The motion passed with 3 yes votes. Comments from the Floor There were no comments from the floor. Department Reports Roads and Parks – Tim Morris – Tim would like to continue with cracksealing for 2014. He would like two skids this year at an approximate cost of $4000. Trustee Horn made a motion to approve budgeting $4,000 for cracksealing.Trustee Leith seconded the motion. The motion passed with 3 yes votes. The replacement of the Chestnut culvert, by Fisher Marina, is scheduled for next Monday, weather permitting. The gates were closed on the Buckeye Lake spillway today; the lake level should raise one inch per week. The CDBG Hearing to discuss the requirements for submissions for 2014 will be held on March 11th. Tim will be attending for the township. Projects to be considered are King Rd, Fairfield Beach Rd to Lake Rd, Hawthorne Rd north to the deadend, Narcissus Rd, Lakeshore south to the deadend, Dahlia Rd and Ivy Rd east to the deadend.The completed application is due by April 15th. Tim will be submitting the proposal from the township by April 5th in order to earn additional points. Tim and Mike would like to attend a Highway Safety program sponsored by Keith Taylor Trucking and presentations will be presented by the PUCO and the Highway Patrol, on March 7th. Trustee Horn made a motion to approve Tim and Mike attending this program. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Tim has been collecting quotes on Dumpster Service as Waste Management’s new contract was for $125/month, an increase of over $25/month. Big O quoted $50/month for 36 months with a 3% cap on an increase at the end of the term. Extra dumps would be an...

Walnut Township Trustees Meeting February 18, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. Fiscal Officer Kraner asked for approval for attendance of the UAN conference in March. Trustee Horn made a motion to approve the conference. Trustee Yates seconded the motion. The motion passed with 3 yes votes. There was a discussion of comp-time versus overtime payment. Historically, the trustees have requested that the roadworkers take time off later in the week to avoid overtime. The employees have the option to receive comp-time or overtime pay in the event that it is not possible. There was a discussion regarding having part-time help available on an as needed basis. Trustee Leith made a motion to approve permanent appropriations for 2014 based on the temporary appropriations and the approved budget. Trustee Horn seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve checks 24219 through 24237 and EFTS 79-2014 through 113-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Tim Morris checked with several waste haulers for prices on weekly dumpster service. Fiscal Officer Kraner will find out what his recommendation is. Comments from the Floor Ray Sowers, Fairfield Beach, commented on what a good job the township has done on the snow removal this year. He asked if there was any new information regarding the vacation of Decker Rd at Fairfield Beach. Zoning Interviews There are three positions that need to be filled – Zoning Commission an alternate position, Zoning Board of Appeals, a regular seat and an alternate position. There are three candidates for the positions – Mark Helms, Randy Quillian and Greg Groves, all who are n attendance. The Zoning Inspector will provide an update on the terms of the positions. A regular term is 5 years. Greg Groves lives on St Rt. 37 and has been a resident for over 25 years. He is retired from the Post Office. Mark Helms lives on North Bank and is a field supervisor for a commercial construction company in Columbus. Randy Quillian has lived on Canal Rd since 1979. He worked with the Thurston Fire Department for 18 years. After discussion, Trustee Horn made a motion to appoint Randy Quillian to the BZA regular seat for the term of 2014 through 2018. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Leith made a motion to appoint Mark Helms as the BZA alternate. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to appoint Greg Groves as the ZC alternate. Trustee Leith seconded the motion. The motion passed with 3 yes...

Walnut Township Trustees Meeting February 11, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The minutes for the January 17th were presented for approval. Trustee Horn made a motion to approve the minutes with changes. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The report of the purchase orders and Blanket Certificates for 2014 was distributed for review by the Trustees. Fiscal Officer Kraner stated that there is approximately $150K appropriated for road projects in 2014. There was a discussion regarding the allocation of the cost of the 2012 – 2013 audit. Trustee Horn made a motion that the cost of the audit will be allocated based on the percentage each fund is of the total as of 12/31/13. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve checks 24178 through 24230 and EFTS 53-2014 through 75-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The Bank Reconciliation for December 2013 was presented for approval. The current value is $1,640,766.11. Trustee Horn made a motion to approve the Bank Reconciliation for December 2013. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Waste Management sent a new contract for the dumpster at the Township office. It appears that the monthly fee will be around $125/month. Tim Morris will check around to see if he can get a better price. An additional representative is needed for the Tax Incentive Review Council. Trustee Yates nominated Doug Leith to fill the position. Trustee Horn seconded the motion. Y – Y, L – abstain, H – Y. The motion passed with 2 yes votes. Comments from the Floor There were no comments. Departments Chief Hite, Thurston Walnut Township Fire Department – Chief Hite asked for a trustee to fill the vacant spot on the Dependency Board. David Burke is a new volunteer firefighter. Mitch Klosterman has resigned due to taking a fulltime position on the west side of Columbus. The issues with Claypool Electric have not been resolved and Chief Hite will be looking for a new electrician. Chief Hite has applied for a training grant of $2,880, equipment reimbursement of $38,727 and a revolving loan with a 5% payment. Trustee Leith volunteered to accept the appointment to the Dependency Board. Trustee Yates seconded the motion.Y-Y, L-abstain, H – Y. The motion passed with 2 yes votes. Mike King, Recycling – The pad is down and there has been little to pick-up around the containers. Tim Morris – Parks & Roads – Tim spoke with Jason at ODNR about reinforcing the docks at Lieb’s Island that are on township property. He will waive the...