April 1, 2014 Trustee Meeting Minutes

Posted by on Jun 18, 2014 in 04 April 2014, Minutes, Township Meeting Minutes, Township Minutes 2014 |

Walnut Township Trustees Meeting April 1, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The pledge was led by Boy Scout Michael Hiles and Allen Pilkington. At the March 25th Special Meeting, Detria Hiles was appointed the Zoning Inspector. She will be paid every two weeks. Trustee Horn made a motion to approve the minutes for the March 25th Special Meeting, submitted by Trustee Leith. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Fiscal Officer Kraner will email the employee packet to hiles@columbus.rr.com. Kraner will contact the insurance carrier regarding bonding Zoning Inspector Hiles. The minutes for January 2, 2014 need to have the Zoning Inspector’s salary updated to $15,600/year. Trustee Horn made a motion to approve changing the minutes for January 2nd. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Fiscal Officer Kraner asked the trustees if they had an interest in adding insurance premium reimbursement to paychecks. Mike had asked if it could be done. Kraner will check with UAN to see if it can be done without any taxes being taken out. Trustee Leith made a motion to approve checks 24271 through 24290 and EFTS 144-2014 through 211-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Comments from the Floor There were no comments from the floor. Department Reports The Darley fire pump for the fire department boat is no longer repairable. Replacement cost for a 500 gallon/minute pump is $28,000. The department does have a 250 gallon/minute pump. Trustee Yates made a motion, the equipment has no value, to turn the Darley Fire Pump and the Genesis Rescue System and all miscellaneous equipment over to the Millersport Fire Department for them to dispose of as they see fit. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The equipment will be removed from the township inventory. The EMS payments for the quarter will be available at the next meeting. On May 2nd, there will be a mock crash at the Millersport High School around noon. Thurston Walnut Township Fire Department – Chief Hite – Chief Hite presented two part-time firefighters that he would like to add to the squad – Jeffrey (Jarod) Poling and Matthew Kimbleton. The paperwork for Matthew is still pending. There was discussion regarding the ems coverage for Pleasantville. The top half of Pleasantville is covered by Thurston Walnut Township fire department – which is approximately 5 – 6, runs a month. Pleasantville wants to have the entire village covered by one service. Chief Hite asked how the annexation of Walnut Township land into the Village of Baltimore would affect the fire department...

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March 18, 2014 Trustee Meeting Minutes

Posted by on Jun 18, 2014 in 03 March 2014, Minutes, Township Meeting Minutes, Township Minutes 2014 |

Walnut Township Trustees Meeting March 18, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. Fiscal Officer Kraner was absent. Trustee Horn made a motion to approve checks 24253 through 24270, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Comments from the Floor Bobby Slater asked if the trustees knew when the AEP project will be completed. Trustee Horn stated he has made inquiries and needs to find the project manager’s name so he can contact. Horn will complete his letter before the next meeting for all to review. Trustee Yates said to go ahead and send the letter. The project manager’s name is Roger Haack; he stated the project should be completed by August 2014. Last estimate to repair is $206,380.80 Department Reports Thurston Walnut Fire Department – Jamie Carroll reported – There are four prospective new firefighters – Daniel Goodfleisch, James Springer, Matthew Kimbleton and Jeffrey Poling. There are several maintenance issues that are being addressed on the trucks. The house across from the fire station is scheduled to be burned on April 12th. There are letter of liability that need to be signed. Thurston fire money does not agreed with what has been received by the Village of Thurston. The Chief has not been able to get answers from Aaron Reedy. Zoning – Trustee Horn presented Anne Cyphert’s report. A zoning check register is needed. Need employment records. Recycling – Mike King – He has received nice comments about the recycling site. Parks and Roads – Tim Morris – Soccer has started. Tim Levacy regarding Little Lakers diamonds. Need to order the Porto-Jon’s for the two parks; Fairfield Beach through October; New Salem May through September. The cost is $70/month and a delivery fee of $20. Trustee Yates made a motion to approve the Porto-Jon’s. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The patching of the roads is complete. Waste Management came back with a fee of $53/month for 3 years with no fuel surcharge. Trustee Horn made a motion to use Waste Management. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Truck #4 needs the water pump fixed at a cost of approximately $340. Trustee Leith made a motion to approve the repair. Trustee Horn seconded the motion. The motion passed with 3 yes votes. There was a discussion regarding purchasing salt for the coming year. Of the 269 tons that were on hand, approximately 100 tons have been used. Tim estimates that 1900 tons were used this year at $48.84/ton. It is predicted that next year the cost of salt will rise to between $90 and $100/ton. Trustee Horn made a motion to contract for 700 tons of salt...

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March 4, 2014 Trustee Meeting Minutes

Posted by on Jun 18, 2014 in 03 March 2014, Minutes, Township Meeting Minutes, Township Minutes 2014 |

Walnut Township Trustees Meeting March 4, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The minutes for February 11, 2014 were submitted for approval. Trustee Leith made a motion to accept the minutes with changes. Trustee Horn seconded the minutes. The motion passed with 3 yes votes. The minutes for February 18, 2014 were submitted for approval. Trustee Leith made a motion to approve the minute.Trustee Yates seconded the motion. The motion passed with 3 yes votes. Fiscal Officer Kraner stated that the permanent appropriations and information for the 2014 certifications of funds been submitted to the Fairfield County Auditor. Trustee Horn made a motion to approve checks 24242 through 24251 and EFTS 114-2014 through 143-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve the Road Mileage Certification for 2014 from the Fairfield County Engineer.Trustee Yates seconded the motion. The motion passed with 3 yes votes. Comments from the Floor There were no comments from the floor. Department Reports Roads and Parks – Tim Morris – Tim would like to continue with cracksealing for 2014. He would like two skids this year at an approximate cost of $4000. Trustee Horn made a motion to approve budgeting $4,000 for cracksealing.Trustee Leith seconded the motion. The motion passed with 3 yes votes. The replacement of the Chestnut culvert, by Fisher Marina, is scheduled for next Monday, weather permitting. The gates were closed on the Buckeye Lake spillway today; the lake level should raise one inch per week. The CDBG Hearing to discuss the requirements for submissions for 2014 will be held on March 11th. Tim will be attending for the township. Projects to be considered are King Rd, Fairfield Beach Rd to Lake Rd, Hawthorne Rd north to the deadend, Narcissus Rd, Lakeshore south to the deadend, Dahlia Rd and Ivy Rd east to the deadend.The completed application is due by April 15th. Tim will be submitting the proposal from the township by April 5th in order to earn additional points. Tim and Mike would like to attend a Highway Safety program sponsored by Keith Taylor Trucking and presentations will be presented by the PUCO and the Highway Patrol, on March 7th. Trustee Horn made a motion to approve Tim and Mike attending this program. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Tim has been collecting quotes on Dumpster Service as Waste Management’s new contract was for $125/month, an increase of over $25/month. Big O quoted $50/month for 36 months with a 3% cap on an increase at the end of the term. Extra dumps would be an...

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February 18, 2014 Trustee Meeting Minutes

Posted by on Jun 18, 2014 in 02 February 2014, Minutes, Township Meeting Minutes, Township Minutes 2014 |

Walnut Township Trustees Meeting February 18, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. Fiscal Officer Kraner asked for approval for attendance of the UAN conference in March. Trustee Horn made a motion to approve the conference. Trustee Yates seconded the motion. The motion passed with 3 yes votes. There was a discussion of comp-time versus overtime payment. Historically, the trustees have requested that the roadworkers take time off later in the week to avoid overtime. The employees have the option to receive comp-time or overtime pay in the event that it is not possible. There was a discussion regarding having part-time help available on an as needed basis. Trustee Leith made a motion to approve permanent appropriations for 2014 based on the temporary appropriations and the approved budget. Trustee Horn seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve checks 24219 through 24237 and EFTS 79-2014 through 113-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Tim Morris checked with several waste haulers for prices on weekly dumpster service. Fiscal Officer Kraner will find out what his recommendation is. Comments from the Floor Ray Sowers, Fairfield Beach, commented on what a good job the township has done on the snow removal this year. He asked if there was any new information regarding the vacation of Decker Rd at Fairfield Beach. Zoning Interviews There are three positions that need to be filled – Zoning Commission an alternate position, Zoning Board of Appeals, a regular seat and an alternate position. There are three candidates for the positions – Mark Helms, Randy Quillian and Greg Groves, all who are n attendance. The Zoning Inspector will provide an update on the terms of the positions. A regular term is 5 years. Greg Groves lives on St Rt. 37 and has been a resident for over 25 years. He is retired from the Post Office. Mark Helms lives on North Bank and is a field supervisor for a commercial construction company in Columbus. Randy Quillian has lived on Canal Rd since 1979. He worked with the Thurston Fire Department for 18 years. After discussion, Trustee Horn made a motion to appoint Randy Quillian to the BZA regular seat for the term of 2014 through 2018. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Leith made a motion to appoint Mark Helms as the BZA alternate. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to appoint Greg Groves as the ZC alternate. Trustee Leith seconded the motion. The motion passed with 3 yes...

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February 11, 2014 Trustee Meeting Minutes

Posted by on Jun 18, 2014 in 02 February 2014, Minutes, Township Meeting Minutes, Township Minutes 2014 |

Walnut Township Trustees Meeting February 11, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The minutes for the January 17th were presented for approval. Trustee Horn made a motion to approve the minutes with changes. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The report of the purchase orders and Blanket Certificates for 2014 was distributed for review by the Trustees. Fiscal Officer Kraner stated that there is approximately $150K appropriated for road projects in 2014. There was a discussion regarding the allocation of the cost of the 2012 – 2013 audit. Trustee Horn made a motion that the cost of the audit will be allocated based on the percentage each fund is of the total as of 12/31/13. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Horn made a motion to approve checks 24178 through 24230 and EFTS 53-2014 through 75-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The Bank Reconciliation for December 2013 was presented for approval. The current value is $1,640,766.11. Trustee Horn made a motion to approve the Bank Reconciliation for December 2013. Trustee Yates seconded the motion. The motion passed with 3 yes votes. Waste Management sent a new contract for the dumpster at the Township office. It appears that the monthly fee will be around $125/month. Tim Morris will check around to see if he can get a better price. An additional representative is needed for the Tax Incentive Review Council. Trustee Yates nominated Doug Leith to fill the position. Trustee Horn seconded the motion. Y – Y, L – abstain, H – Y. The motion passed with 2 yes votes. Comments from the Floor There were no comments. Departments Chief Hite, Thurston Walnut Township Fire Department – Chief Hite asked for a trustee to fill the vacant spot on the Dependency Board. David Burke is a new volunteer firefighter. Mitch Klosterman has resigned due to taking a fulltime position on the west side of Columbus. The issues with Claypool Electric have not been resolved and Chief Hite will be looking for a new electrician. Chief Hite has applied for a training grant of $2,880, equipment reimbursement of $38,727 and a revolving loan with a 5% payment. Trustee Leith volunteered to accept the appointment to the Dependency Board. Trustee Yates seconded the motion.Y-Y, L-abstain, H – Y. The motion passed with 2 yes votes. Mike King, Recycling – The pad is down and there has been little to pick-up around the containers. Tim Morris – Parks & Roads – Tim spoke with Jason at ODNR about reinforcing the docks at Lieb’s Island that are on township property. He will waive the...

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January 21, 2014 Trustee Meeting Minutes

Posted by on Jun 18, 2014 in 01 January 2014, Minutes, Township Meeting Minutes, Township Minutes 2014 |

Walnut Township Trustees Meeting January 21, 2014 The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The bids for the Demolition Project were opened by Trustee Horn and recorded by Fiscal Officer Kraner. All bids were reviewed for the required information and bid amounts were announced – Ashbaugh Trucking, all paperwork received, bid $27,100 Spohn Excavation, all paperwork received, bid $19,730 Cox Paving, all paperwork received, bid $19,441.53 Ricketts Excavating, all paperwork received, bid $24,750 Seals Construction, addendum #1 received was not indicated, bid $40,9000 The low bidder was Cox Paving. Trustee Horn made a motion to award the contract for the demolition of three houses in Walnut Township to Cox Paving. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Donna Fox-Moore, Head of Housing in Fairfield County, stated that the asbestos inspection was done on January 15th, and it will be three to four weeks for the work to proceed. The minutes from December 17, 2013 were presented for approval. Trustee Horn made a motion to approve the minutes with changes. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The minutes for the December 30th Special meeting were presented for approval. Trustee Horn made a motion to approve the minutes. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The minutes for the January 2nd Re-Organizational meeting were presented for approval. Trustee Leith made a motion to approve the minutes. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The minutes for the January 2nd regular Trustee meeting were presented for approval. Trustee Horn made a motion to approve the minutes with corrections. Trustee Leith seconded the motion. The motion passed with 3 yes votes. The Resolution from Vinton County bank to update the signatures on the checking account was executed by the Trustees and Fiscal Officer. Trustee Horn made a motion to add Trustee Yates as the second signature on the Safety Deposit box at Commodore Bank. Trustee Leith seconded the motion. The motion passed with 3 yes votes. Trustee Leith made a motion to approve checks 24175 through 24176 and EFTS 26-2014 through 51-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Horn seconded the motion. The motion passed with 3 yes votes. Comments from the Floor There were no comments Departments Chief Hite, Thurston Walnut Township Fire Department – Chief Hite would like to add Luther Tate as a part-time Basic EMT. He has completed his 240 hour requirement. The issues with Claypool Electric and fixing the light pole continue. Chief Hite confirmed with the Trustees that the demolition of the property at 8721 Lancaster Thornville Rd had been cancelled. Jason Smith asked that the Trustee Yates sign-off on...

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